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4. Moving – Utility Cost Statement: Understanding, Checking & Deadlines

Moving – Utility Cost Statement: Understanding, Checking & Deadlines

Utility Cost Statement: Important After Moving

After moving out, many tenants receive a utility cost statement for their previous apartment. This statement may result in an additional payment or a refund. It is therefore important to understand the figures and check the details carefully.

You can find more helpful moving-related topics in our moving service overview.

What Is Included in a Utility Cost Statement?

The utility cost statement—often referred to as an additional cost statement—lists all allocable operating costs incurred during the billing period. These typically include:

• Heating and hot water costs
• Water supply and drainage
• Waste disposal and street cleaning
• Cleaning of common areas and garden maintenance
• Lighting of shared spaces

Costs for repairs, maintenance or administration may not be passed on to tenants.

Billing Period and Deadlines

The billing period usually covers twelve months. Landlords must provide the utility cost statement no later than twelve months after the end of this period. If the statement is issued late, additional charges usually cannot be claimed.

Tenants generally have up to twelve months after receiving the statement to raise objections.

Utility Cost Statement After Moving Out

The utility cost statement remains relevant even after you have moved out. You are still entitled to a correct statement regardless of whether you still live in the apartment. Any refund must be paid out, while justified additional charges must be settled.

Make sure your landlord has your current address so the statement reaches you.

Common Errors in Utility Cost Statements

Not every statement is correct. Common mistakes include:

• Incorrect allocation keys
• Non-allocable costs being charged
• Calculation errors
• Missing or unclear explanations

Careful review is especially worthwhile if the additional payment is high.

How to Check a Utility Cost Statement Properly

Compare the statement with your rental agreement to ensure that all listed costs are allowed. If anything is unclear, you have the right to inspect the original documents or seek professional advice.

This helps ensure that you only pay what you are actually required to pay.